My Weekly Plan and Workflow

After nearly three months, I finally mapped out my workflow.

Workflow Overview

Software

Personal management: Notes, Reminders, Calendar, fze’s blog

Learning platforms: ChatGPT, Goodnotes, Baicizhan, Typora, VS Code

Information channels: podcasts, X, WeChat Official Accounts, Bilibili, YouTube

Campus platforms: WeCom, QQ, WeChat, and course platforms

Timeline

Deep: focused study mode, one 40-minute round at a time, with a complete record of what was finished

Maintain: everyday tasks and miscellaneous work, handled in batches during the commute

Habit: tasks that need to happen every day, usually fixed items

Explore: subjects I do not currently have time to understand, saved for later exploration

Work Blocks

Before-bed block: daily review and meditation, with Sleep Focus enabled

Commute block: getting to class, eating lunch, listening to podcasts and music, and taking in information

Class block: school courses, meetings, and competitions; course-platform tasks can happen here, with Study Focus enabled

Study block: 40 minutes of uninterrupted learning, with Study Focus enabled

Management Flow

Notes

Structure

iCloud/
├── Quick Notes/       # Capture information on the fly
│
├── Notes/             # Urgent files and tasks that will be needed soon
│
├── ⚙️ Reminders/      # Smart folders that jump directly into Reminders
│
├── 2026/              # Management folders for the current year
│   ├── Spring 2026/   # Plans for campus courses
│   ├── Goals/         # Skills and knowledge I want to learn on my own
│   ├── Logs/          # Temporary essays and fragments
│   └── Files/         # Things that may not be needed
│
└── Recently Deleted/  # Kept for one month

Input / Output System

Input streams:

Commute block gets ideas from information channels and sends them to Quick Notes.
Study block, when I do not have a computer, turns essays and fragments into 2026 / Logs.
Commute block receives assignments and notices from campus platforms and sends them to Quick Notes.

Output streams:

Deep block takes assignments and notices from Quick Notes and moves them into Reminders.
Deep block takes ideas from Quick Notes, turns them into essays and fragments, and stores them in 2026 / Logs.
Before-bed block exports finished writing from 2026 / Logs to fze’s blog.

Blog

Writing Structure

fze's journal/
├── articles/  # Long-form essays and deep thinking
│   ├── About Me (pinned)
│   └── ...
│
├── essays/    # Short reflections and fragments
│
└── plans/     # Transparent weekly plans

Maintenance Approach

Articles and essays: the output of thinking something through.
Plans: a weekly outline for study and work.

Every Sunday, review the previous week and set three main threads for the week ahead.